Donate Venue Hire
The Stationers' Company
The City of London Livery Company for the Communications and Content Industries
  1. Home
  2. About Us
  3. Our Industries
  4. The Paper Industry Gold Medal Association
  5. Paper Industry Terms Full

TERMS & CONDITIONS

CONSTITUTION OF THE PAPER GOLD MEDAL ASSOCIATION

(2020 revision)

1. TITLE

1.1 The Body formed by this constitution shall be called “The Paper Gold Medal Association”(“The Association”). (2020 Revision)

1.2 This Constitution shall subsume the former Constitutions of the Paper Industry Gold Medal Association, and shall act as their successor.

2. PURPOSE

To promote through the award of the Paper Gold Medal (“The Medal” or “The Award”)  the paper-based industries (including but not limited to paper and board manufacture, conversion, packaging, printing, stationery, publishing, equipment, heritage and allied uses) to customers and to society in general by publicly recognising and celebrating individual achievement; and to raise the profile of these industries nationally and internationally.

Digital and broadcast media do not lie within the scope of the Award.

3. OBJECTIVES

The Association shall have the following objectives:

3.1 To recognise outstanding contribution by individuals of any nationality or gender, beyond their normal duties, to the paper-based industries in, or affecting, the United Kingdom by the award, annual or otherwise, of the Paper Gold Medal.

3.2 To increase the awareness and profile of the Paper Gold Medal, the paper-based industries and the individual winners of the Award.

4. MEMBERSHIP

Membership shall consist of the following:

  • Previous winners of the Medal.
  • Representative(s) of Associations involved in the promotion and award of the Gold Medal (as par Para 5.2 below)

 5. LICENSE

5.1 While ownership of the Gold Medal Award is vested in the Association, it may by simple resolution license another body to publicise and award (in conjunction with the Association as in Para 5.2 below) another body to act on its behalf, taking responsibility for the provision and award of the Medal.

This license may be revoked by the Association for non-performance; failure to publicise or enact the award; or by mutual agreement; on suitable notice. In that case, responsibility for the award and its administration after due consultation reverts to the Association; or should it have ceased to exist at that point, to the Paper Industry Technical Association or its successor body. Revocation of the License by the Association within this clause shall be by simple majority of the Committee.

5.2   The Association has licensed the Confederation of Paper Industries (CPI) to administer and award the Medal from 2021 subject to involvement of the Association in the Award as in Para 6.2 below.

6. THE PAPER GOLD MEDAL COMMITTEE

6.1 There shall be a Committee of the Association  entitled “The Paper Gold Medal Committee”, (The Committee) which shall consist of the following:

6.1.1 The three Office-Bearers (Chairman, Vice-Chairman and Secretary/Treasurer)

6.1.2 One previous Gold Medal Winner, elected by previous winners at an Annual General Meeting who shall hold office for two years and be eligible for further periods of office.

6.1.3 Subject to a License Agreement as in Para 5.2 above, one representative of CPI.

6.2  The Committee shall be responsible for

  • supervising and administering the Association.
  • nominating one Member from the Committee (not the CPI member) to attend and vote on industry awards arranged by CPI; an alternate member is permitted in the event of absence or illness etc.[1]
  • Participating in the selection of candidates for the Gold Medal within the terms of the agreed Licence with CPI.

 6.3 The Committee shall act on behalf of the Association, and shall create and operate such bank accounts as it may determine, provided that any such account shall be operated on the signature  of two Committee Members or Officers.

6.4 The Committee may, at its discretion, defray necessary expenses for an Officer or Member of the Committee to ensure the proper conduct of the business of the Association. The signature of an Officer shall be sufficient for such expenses.

6.5 The Committee shall elect Officers from the AGM as

  • Chair, who shall serve for a period of two years.
  • Vice-Chair, who shall serve for a period of two years and
  • Secretary/Treasurer, who shall serve for a period of two years.

6.5.1 The Chair and Vice-Chair shall be eligible for a second and final period of office; the Secretary/Treasurer shall be eligible for further periods of office without limit. The Vice-Chair may succeed the Chair in office for up to two further periods of office. The first Vice Chair elected under this revised Constitution shall hold office for a maximum of three years to facilitate succession on the Committee.

6.5,2 The Secretary/Treasurer shall ensure the operation of the Association; maintain books of account of its funds; calling of meetings and minutes; liaison with CPI; maintain the Association website up to date and ensure good communication between Members.

6.6  There shall be an Annual General Meeting of the Association to which all Members shall be invited, which shall elect Officers and Committee Members as in Para 6.1 above; receive and consider a Financial Statement; and such other business as may be determined. Seven members shall constitute the minimum quorum.

7. THE GOLD MEDAL AWARD PROCESS

Under the terms of the agreement with CPI, the Gold Medal shall be administered by that body, with appropriate representation of the Association as noted in Para 6.2 above. Those making nominations for the Award shall be reminded that eligible nominees, irrespective of nationality or gender, must have made, or be making, an outstanding contribution to the paper-based industries in or affecting the United Kingdom

 8. FINANCE

Associations in membership (as in Para 4(b) above) may be asked to make a contribution towards the operation of the Association, to be determined by the Committee from time to time. Members and third parties may make voluntary contributions at any time, subject to statutory money laundering checks where necessary.

9. AMENDMENT OF THIS CONSTITUTION

This Constitution may be amended at an Annual General Meeting (to be held within fourteen months of the preceding Annual General Meeting) or Extraordinary General Meeting (at the latter of which only the requisitioned business shall be dealt with) provided that:

  • not less than fourteen days’ notice of proposed amendments has been given in writing to all Members whose addresses are known;
  • that amendments are proposed and seconded (those proposed by the Committee not requiring a seconder); and
  • that each amendment is approved by a simple majority of those Members attending and voting.

The amended Constitution shall come into effect at the close of the meeting.

10. WINDING UP OF THE ASSOCIATION

The Association may be wound up in the event of insolvency or lack of support or interest by a resolution of an Annual or Extraordinary General Meeting, under the same rules as in Para 8 above, but carried by a two-thirds majority of those Members present and voting.

If passed, the Officers shall have the duty of closing down the affairs of the Association, and of passing any remaining assets to a charitable body or association with similar objectives as regards the promotion of the paper-based industries as defined in Para 2 above.

[1]     The GM Committee may request a second member of the Awards Committee to consider only the Gold Medal Award; this must be with due notice and not to delay or obscure any arrangements for meetings and selection.